We advise creating multiple users in your diary with various access levels to allow you to track who made what and who changed what.
Only one email address can be attached to any one user, an email address cannot be used twice.
Usernames do not need to be 'real' email addresses however do require to have @ and .com or .uk in them. If the email address used for the username is not real, you/they will not be able to reset the password via email and will require the manager or primary diary user to do so.
How to create a new user - user management
To create a new user go to settings - security and user permissions - user management - users - create user:
Complete first name and surname fields, complete new password and confirm new password fields, enter a mobile number (this is not a mandatory field), select the user group access level** you want this user to have and select the diary the user is to have access to.
**There are 4 group access levels already created in the diary, click on each one to view in detail:
- Read only - Read only
- General user/hosts - No back office access and can't break rules
- Supervisor - Break rules current day only
- Managers - Full Access - Break Rules
You can also create your own level of group access in settings - security and user permissions - user management - groups.
How to change the group the user belongs to and permissions:
Once a user refreshes their screen or logs out and back into the system, they will be able to see the changes in their access level.